CalculatorTalk it through
How much time automation could save you
A cautious estimate, not a promise. Choose your repetitive tasks, adjust the hours, and see the time you could win back. Sometimes the honest answer is: not yet. The calculator tells you that too.
Your repetitive tasks
Hours per week, for the whole team. Tick to include, drag to adjust.
Quotes and offers6h
you get a draft ready to review
Meeting reports4h
written from your notes, to approve
Email triage and replies8h
a sorted inbox, replies in draft
Filing of documents and photos3h
filed and findable, no sorting in the evening
Follow-ups3h
the follow-up ready, you approve the send
Entry of invoices and receipts4h
entered towards accounting, no re-keying
Assumptions
Average fully loaded hourly cost50 €
Salary and overheads, per hour.
Share of time that is automatable60 %
Deliberately cautious. Not everything is ever automatable, and a human approves what comes out.
Time won back, per year
790 h
that is 16,8 h per week, about 23 weeks of work
Value of this time
39 480 € / year
Cautious range: 27 636 to 45 402 €
If this time goes towards higher value work. This is not cash in hand, and this estimate does not yet count the setup cost. The audit does the net calculation.
On this basis, automation is not a priority for you, and we tell you so plainly. A conversation is still worthwhile, to aim right later on.
Email triage and replies226 h
Quotes and offers169 h
Meeting reports113 h
Entry of invoices and receipts113 h
Filing of documents and photos85 h
Follow-ups85 h
How this is calculated. Hours won back per year = (selected hours per week) x (automatable share) x 47 weeks. The value in euros applies your hourly cost, the range a margin of caution. These figures start from your estimates: the aim is not to inflate them, but to see whether it is worth a real calculation together. A rare or very short task is not a priority, the breakdown flags it. Nothing is guaranteed, and a human always approves what the automation produces.