Data and operation
Control data.
The information to be processed, who may access it and where the software runs are established during project planning.
Discuss a project
- Data source
- Processing
- Destination
Roles and permissions
Map data flows.
The source, purpose and destination are considered for each required processing step. The legal assessment depends on the specific use.
Limit data
Define which information is needed for each function.
Assign access
Plan roles and permissions to match the tasks within the company.
Plan operation
Establish hosting, the providers involved, backups and responsibilities for the project.
Review changes
Check new features and connections for changes to data flows as well.
Enable collaboration, protect sensitive data
Software should accelerate workflows rather than isolate departments. With clear role and permission concepts, teams collaborate seamlessly on the same case, while confidential information remains accessible only to authorized roles.
A simplified example: B2B order processing
Multiple departments collaborate on a major order, yet each sees only the specific data required for its tasks:
Sales
Manages customer data, negotiation records, and specific contract terms.
Project team
Views technical specifications, schedules, and approvals, without access to margins, hourly rates, or payment details.
Finance and accounting
Manages billing schedules, bank details, and credit assessments, without insight into internal project details or technical documents.
The result: all departments work directly on the same process using relevant data, breaks in data flow and manual email approvals decrease noticeably, and confidential information remains restricted to authorized roles.
Common questions
Is an EU location sufficient?
Location alone does not answer every question. Providers, possible access, subcontractors, contracts and the data actually processed are also relevant.
Who handles legal questions?
LDS supports technical and organisational planning. Any necessary legal assessments and contract reviews are addressed with the relevant data protection or legal specialists.